Document Management

Easily store, organise and secure your information

With powerful capabilities - capture, electronic forms, e-signatures, workflow, records
Management and security - Ricoh's electronic document management software allows you to securely manage and share documents, videos, photos and other content using state-of-the-art enterprise document management and cutting-edge business process management tools.

Replace your filing cabinets with digital folders

  • Duplicate existing filing structures with digital folders
  • Automatically file documents in the correct folders
  • Find documents easily within familiar folder structures

Find documents with one click

  • Find specific words or phrases inside document text, metadata, annotations
  • Find content that includes related words or phrases
  • Perform routine searches in one click with custom quick searches that save search preferences
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Replace paper forms

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  • Replace paper forms with easy-to-design web forms with no coding or scripting
  • Capture accurate date, including pulling data from other applications to prepopulate forms
  • Automate submissions, routing and review by sending completed forms to the right people automatically

Business process automation

  • Quickly diagram existing processes and implement electronic workflows using drag-and-drop tools
  • Save hours of staff time by automating manual tasks
  • Digitise enter processes like accounts payable and human resources without writing code
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Secure your records

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  • Maintain accurate records with DoD 5015.2-certified, secure records management
  • Protect information from unauthorized access or disclosure
  • Audit user actions to ensure compliance with organization policies

Free document management software buyer's handbook

This is an easy-to-follow guide for evaluating document management solutions. Whether your organization is considering document management software for the first time or looking to replace a legacy system, this handbook will provide you with everything you need to start your research. Inside this guide, you'll find:

  • An introduction to document management solutions
  • A needs assessment for your organization
  • Guide: Creating Your Own Cost-Benefit Analysis
  • Worksheet: Records and Risk Management Factors
  • Worksheet: Document Management Software Comparison
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What Ricoh customers say

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By choosing Ricoh we have been provided with the best quality service for our office printers, which are an important asset at any company.
— Rose Thew, Digicel